Under the pressure of recent technological innovations, ordinary ways of business performance are being altered. In 1990s businessmen were supposed to set up physical rooms to share any information with their partners or they were expected to transfer all the documents personally during face-to-face meetings. But, with the launch of virtual data rooms, a new way of documents sharing and storing appeared.
A virtual room is an online repository for digital copies of confidential corporate data and the access to the room can be opened for special groups of users. Normally, virtual rooms are equipped with a complex security system. Therefore, you must not feel anxiety about data leakage, misuse, unauthorized sharing, loss, destruction, etc. Safety is ensured by such instruments as data encryption, firewalls, virus scanning, two-step user verification, dynamic watermarks, regular backups and a few other unique options inherent to reputable virtual data rooms.
In addition to complex data protection, a VDR is also characterized by instant accessibility: you have an opportunity to browse the files 24/7 365 days a year worldwide and proceed with the work even on-the-go via the mobile application. It means that you can share files with your cross-national employees, partners, investors, etc. in a few clicks and that the fulfillment of the transaction is always in progress: there is no need to take unreasonable business trips and to take part in personal meetings. Moreover, when you use virtual repositories for deal-making you can talk about all the information directly within the room due to Q&A section. >>>
In addition, a virtual repository offers you a highly functional environment. The virtual repository is traditionally supplied with numerous functions that speed up and enhance the deal-making process. For this reason, you will not miss pluses offered by progressive search tools, filtering functions, in-document linking function, by integration with certain software such as Microsoft Office. All these options give you an opportunity to exploit the virtual room naturally, to adapt the platform to your own projects, to examine documents directly in a virtual repository. So, a virtual platform offers you the workspace that is both convenient for staying in touch with the stakeholders and for for your own performance.
When it comes to cooperation, you do not need to worry about opening numerous virtual rooms for all the new transactions. The virtual room gives you a chance to sort room visitors into separate groups and to share selected documents with selected groups. For this reason, one platform is enough for concurrent implementation of different transactions. In addition, all the room user can browse the information concurrently and none of the deals is being neglected due to the room being busy with the potential partners working on the other transaction.
Also, when exploiting a virtual room you are sure what is going on in your virtual room: activity tracking feature ignores not a single action performed inside the room. Hence, whatever a room visitor does inside the virtual platform – browse, download, modify documents – it is registered and reflected in an audit report. The report allows you to find the most interested visitors, to keep an eye on what your employees do, etc.
One more beneficial characteristic of rooms is that you have an opportunity to make your virtual platform consistent with your identity by using logos in emails, reports, other files, by designing your virtual repository in corporate colours, etc. Hence, by purchasing a branded webpage, you make your virtual repository reflect your firm on the Internet to all the buyers all over the Earth.
The peculiarities mentioned previously make it clear to some extent why virtual data rooms are attracting attention and why businessmen switch to the usage of virtual data rooms. These cloud-based storages can be adapted to your operation’s needs and make the project run as soon as possible. At the same time, rooms remain available for reasonable prices and you do not doubt that you are paying only for the peculiarities you lack in order to reach your goals. Hence, there is not a single reason to neglect virtual repositories and to be loyal to irrelevant ways of business conduct. Revolutionary nature of virtual rooms will bring you new possibilities and open new horizons!